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How to Boost Productivity & Functionality

Talk to any industry pro and they’ll tell you that finding a magic elixir to boost both productivity and functionality is at the top of their wish list. Unfortunately, there’s no concoction that will transform your business overnight, but I do have a recipe that’s tried and true for you to utilize in your own life and work ethic.

Evaluating Your Need for Technology:
As is the case in many aspects of modern day life, technology is the driving force for success in your business. Whether it’s simplifying communication between you and your clients or elevating a hectic work day to something more manageable, apps and other online tools can save you some serious time and headaches. But the key here is to make sure that what you’re using is helping you, not making things harder by adding in unnecessary steps.

If you’re searching for more flexibility in your work schedule, gaining a competitive advantage, improving your current business processes, and increasing overall productivity to get real work done, your need for technology is high and you could reap a lot of benefits from incorporating more of it into your work life.

Apps to Advance Growth and Improve Functionality:
Today’s clients are all about efficiency and minimal worry. Your communication with them should be quick, painless, and easily accessible. Tools like Zoom, Join.me, and FreeConferenceCall.com make this possible by providing video conferencing from anywhere with any device. Additional features include recording, cloud storage, and synchronization across calendar apps to assist with appointment tracking.

Quickbooks is a one-stop shop for finance management, including a feature that allows you to manage all of your clients in one place. Dropbox is a file storage giant that holds every file imaginable, including options to share folders with clients.

Apps to Take Care of the Rest:
Everyday tasks that might seem like no-brainers to do manually could actually be causing you precious time. Those minutes quickly add up. A social media app like Planoly lets you schedule your Instagram posts in bulk with the help of a calendar that lays out your content day-by-day.

Then there’s project management, and flipping through your agenda can be mind-boggling in itself. Basecamp relieves the guesswork by housing all of your to-do lists in one place. Streamlining client contracts with DocuSign also removes one more to-do from your list, including a meeting that can be expedited by sending paperwork digitally.

Plus, when your business really takes off and you’re traveling for work, there’s an app for that, too. No more worrying about missing a beat with the hotel or the flight or other transportation. TripIt consolidates your itinerary and holds everything together in one app.

While apps won’t solve all of your productivity problems in one fell swoop, they can certainly eliminate your small stressors and put your everyday anxieties to rest. Researching which apps and tools will benefit you and your business is the first step to taking your productivity and functionality to the next level.

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Kevin Dennis is the editor of WeddingIQ and the owner of Fantasy Sound Event Services, a full-service event company based in Livermore, California. Dennis is the current chapter president for Silicon Valley NACE, and a past national president for WIPA.

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